Troubleshoot printing

Printing from your computer is primarily controlled by settings in Microsoft Windows. Determine whether your printer setup in Windows is correct by using the Windows Printing Troubleshooter.

In the Print dialog box, click Page Setup. All printing options must be selected in the Page Setup dialog box, including font styles and sizes. Font styles and sizes set when you create a view are ignored when the view is printed.

Print styles are saved with each view type. They do not appear in the Print style box unless the currently selected view is based on the same view type as the print style you want. To select a print style you created, you must first be in a view that is based on the same view type as your print style. For example, to see the Card style print style you must be in the Contacts folder and using the Address Cards view.

Each view has its own print options. When you change views, the print options change. For example, to see the print options relating to the Calendar, you must be in Day/Week/Month view or another Calendar view. When you print an e-mail message formatted as HTML, or a new message using Microsoft Word as your e-mail editor, the print options will be different.

1. On the File menu, point to Page Setup, and then click Table Style.
2. Click the Header/Footer tab.
3. Delete all entries in the Header or Footer boxes.

1. On the File menu, click Print.
2. In the Print style box, click the print style you want to use.
3. Click Page Setup.
4. To remove shading, clear the Print using gray shading check box.

Microsoft Outlook will only print as much text as will fit into the view. Try decreasing the font size, or print with the Daily print style to get the complete text.

Microsoft Outlook prints the items for the days displayed in your view. So if you are viewing a month and select the Daily print style, items for each day of the month will be printed.

If you want to print only weekdays, Monday through Friday, click Page Setup, and then select the Don't print weekends check box.

To remove tasks or notes or both from a printed calendar, on the File menu, point to Page Setup, click the print style you are using, and then clear the TaskPad or Notes area (blank) check boxes.

Print preview is not available for HTML formatted messages. You need to change the mail format to plain text.

1. In the message, click the Edit menu, and then click Edit message.
2. On the Format menu, click Plain Text.

Note   If you save the message, you will lose any HTML formatting in the message, such as pictures.

Attachments will print only to the default printer. For example, if you have printer A set as the default, and you open a message with an attachment and choose to print the e-mail message to printer B, the message will be sent to printer B, but the attachment will go to printer A.

1. On the File menu, point to Page Setup, and then click the print style you want to use.
2. Select the Contact index on side check box.

1. On the File menu, point to Page Setup, and then click the print style you want to use.
2. In the Blank forms at end box, enter a number.

A view that is based on the timeline or icon view type cannot be printed. To print a view of journal entries or a view of a file list, use a table view type.

How?